Every matter, on one box
Pleadings, discovery, client correspondence — all on a single server behind one door, protected by a backup that may never have been test-restored. If that box fails, the firm finds out what the backup really holds.
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IT & cloud migration for law officesOffices of 5–30 people
Privileged work deserves more than a closet door.
We preserve your matter folders, logins and existing permissions, connect company computers and run the setup. Your plan says which servers we recreate or can copy. Public fees. You pay, connect and approve.
Free · no call · no card. Getting your plan needs no access to your systems; the scan after you reserve is read-only — and changes to your plan wait for your approval.
Access byMatter
- Setup from
- $1,900Fixed, one time · up to 10 people and 1 server
- Monthly
- $45 / personPlus infrastructure at exact cost · minimum $450
- Permissions
- Per matterExisting folder access preserved
- After the switch-over
- Monitored and verified 24/7Alerts to VNYX and to you
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Existing conditions
A closet server is a strange place to keep privileged work.
Confidentiality is the job. Yet in many small offices, every matter the firm has ever handled sits on one machine, open to everyone with the office password.
Everyone can open everything
Your existing folder permissions move with your files. Tell us about any access restrictions the plan must preserve. A move does not decide who should see a matter.
Confidential files, over an open link
Drafts go out as attachments; people work over an old VPN to the closet, or around it. After the move, firm computers reach the server over an encrypted connection, and the server sits behind a firewall that can be dedicated to your firm when your plan calls for it.
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Professional rules, plainlyRule → what we run → record
The rules ask for reasonable efforts. Here’s what they can look like.
ABA Model Rule 1.6(c) asks lawyers to make reasonable efforts to prevent the inadvertent or unauthorized disclosure of, or unauthorized access to, information relating to the representation of a client. Comment 8 to Rule 1.1 says competence includes keeping abreast of the benefits and risks of relevant technology.
Your state’s rules of professional conduct and its ethics opinions are what actually govern you, and they vary.
Line
What the rules ask
What VNYX runs
What you get as a record
L.01
The rules askReasonable efforts against unauthorized accessto client information.
Model Rule 1.6(c)
Model Rule 1.6(c)
VNYX runsYour servers on a network isolated from every other client, behind a firewall — dedicated to your firm when your plan calls for it. Existing folder access preserved with your files. Your firm decides who should have access.
Your recordEvery permission change previewed, approved by you and recorded.
L.02
The rules askReasonable efforts against inadvertent disclosure— the lost laptop, the misplaced file.
Model Rule 1.6(c)
Model Rule 1.6(c)
VNYX runsAn encrypted connection between your office and the new network, and online backup of every server — daily, with a restore test every month — so a deleted or damaged file can come back. Disk encryption on laptops isn’t part of the service.
Your recordBackup and restore-test results in the monthly report.
L.03
The rules askUnderstanding the benefits and risks of the technology you use
Model Rule 1.1, Comment 8
Model Rule 1.1, Comment 8
VNYX runsA plain-English drawing of your infrastructure — today and after the move — plus what changed and what needs your decision. You approve changes to the plan; routine repairs appear in the record.
Your recordA monthly report written for a lawyer, not an IT department — what was checked, what passed, what changed.
Not legal adviceThe ABA Model Rules are a model; your state’s rules of professional conduct and ethics opinions govern, and they vary. Using VNYX does not satisfy your professional obligations for you — it runs your infrastructure and gives you records of how it’s run. For questions about your duties, consult your state bar’s ethics resources or your own counsel.
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What moves · what stays
Your matter permissions, kept with your files.
We preserve your existing folder permissions when recreating your file server. After you reserve, a read-only scan confirms your plan. We start building about 3 weeks before the move week you pick, after you approve the final plan. We add a small connection app to each company computer through your domain policy. No router changes. It connects only to your new servers; your internet stays as it is. Company laptops can reach your files from anywhere with internet. Keep company computers on during the two weeks before the night; if one stays off throughout, we arrange a short screen share.
| Example matter map | Partner A | Partner B | Associate D | Paralegal C | Front desk |
|---|---|---|---|---|---|
| Matter 26-014Estate plan | |||||
| Matter 26-022Lease dispute | |||||
| Matter 26-031Conflict screen in place | Screened | ||||
| Intake & conflictsNew matters | |||||
| Firm adminBilling, HR |
Can editCan viewNo accessScreenedWalled off
Example only · you decide your office’s real matter access
In scope · six parts
Moves
- Servers — matter files, same folders, same logins
- Firewall — dedicated to your firm when your plan calls for it
- Connection — office to network, encrypted
- Online backup — daily, restore tested
- Computers — every one connected
- Monitoring — verified 24/7
Listed in your plan
Stays as it is
- Email. It stays where it is today.
- Practice software your team opens in a browser. It keeps working as it does today.
- Phones, Wi-Fi, cabling, printers and hardware — out of scope for now.
Programs come along only on servers your plan copies disk by disk. File and sign-in servers are recreated; their programs do not come along. Your plan says what happens to each server and flags license or hosting restrictions. Need a fresh server? You or your vendor set up the program with our guide.
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Fee schedule
A flat fee, published.
No hourly meter, no quote request. Tiers go by size — the higher of people or servers sets yours — and the plan says which.
Up to 10 people · 1 server
Core
$1,900One-time setup
A small office with one server in the closet.
Up to 20 people · 3 servers
Office
$3,900One-time setup
A growing office with a few servers that each do a job.
Up to 30 people · 5 servers
Firm
$5,900One-time setup
An established firm with years of files across several servers.
Then, monthly
Full fee schedule
Infrastructure at exact cost + $45 per person · minimum $450
Servers, firewall rules, connection and backup are billed at exact cost, itemized. Your first month is included in setup. Your monthly cap holds for 12 months from the switch-over night. Daily backups, a restore tested every month, checks, updates, sign-in notices and a monthly record are included.
50% to reserve · the rest when your move is complete
New firm? Build from scratch from $950
Host a system: $490 setup
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Questions partners ask
On the record.
Anything else: contact@vnyxit.com. Answers come in writing. Support is Mon–Fri, 8 AM–8 PM ET; outside those hours we respond to outages, and anything else is answered the next business day.
Q.01Does this satisfy our duty of confidentiality?
No vendor can satisfy a professional duty for you. What VNYX does is run your servers, firewall and online backup, watch them around the clock, and record every change you approve — with a monthly report of what was checked and what passed. Whether that’s “reasonable” for your practice is your judgment under your state’s rules. Not legal advice.
Q.02Can VNYX read our client files?
The read-only scan never reads file contents, email or passwords. With separate consent, the migration agent copies your files. We also read a sample of files during monthly restore tests to check that the restored copy matches.
We run the setup as administrator. That requires access to it; the scan’s read-only promise does not describe the later copy or restore checks. Your signed agreement and data processing terms govern that access. The full picture.
Q.03Can you set up an ethical screen?
We preserve the folder permissions your plan covers. Deciding whether they form an appropriate ethical screen stays with your firm and advisor; we do not promise to design one as part of the move.
Q.04What about our practice management software?
Browser services stay where they are. Programs come along only on servers your plan copies disk by disk. File and sign-in servers are recreated; their programs do not come along. Your plan says what happens to each server and flags license or hosting restrictions. Need a fresh server? You or your vendor set up the program with our guide.
Q.05Do we get our own firewall?
Your office always gets its own isolated network, behind a firewall with rules for your office only. When your plan calls for it — law offices often do — the firewall is dedicated to your firm, and billed at exactly what it costs.
Q.06What if we want to leave?
Give us 30 days’ notice in writing, on your move page or by email, then confirm through the link we email you. Your office keeps running during the notice. We transfer your servers, data, private network and backups into your firm’s name, or copy them into your account if a direct transfer cannot work. We hand over administrator access, keys, your plan and the history of checks and restores. Shared VNYX services and the connection app do not transfer; we show the cost of your replacement connection before you confirm. No exit fee.
Q.07Where does it run, and what does it cost each month?
In a private cloud set up for your office, in a US data center. Each month you pay the infrastructure at exactly what it costs — itemized, no markup — plus $45 per person to run it, with a $450 minimum. We earn on running it, not on reselling servers.
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Next step
See your office’s plan before you engage anyone.
- Your office drawn as you describe it — today and tomorrow
- A price for your tier and a timeline
- Anything that stays as it is, listed up front
- Free · no call · no card
Or read how trust works here first.